Pricing guide
How much does adult day care software cost?
Most vendors hide pricing behind a demo. Here is what is actually published in the category, what drives the price, and how to compare models honestly. Prices below are as published by each vendor at the time of writing — always verify directly.
| Vendor | Pricing model | Published price |
|---|---|---|
| ElderSuite | Flat monthly subscription | $299/month (all features, as published on eldersuite.com) |
| One Care Portal | Per participant | $5.99/participant/month (as published on onecareportal.com) |
| AdultDayGenie | Flat per center | $99/mo attendance-only · $299/mo full operations platform · Medicaid billing add-on 10¢ per claim |
| MyAdultDayCare | Quote-based | Not published |
| WellSky Adult Day | Quote-based (enterprise) | Not published |
| StoriiCare | Quote-based | Not published |
| myEZcare | Quote-based (price calculator on site) | Not published |
| CareTap | Quote-based | Not published |
The pricing models, decoded
The category uses three models. Per-participant pricing scales with your census — cheap for small centers, expensive past 50–75 participants. Flat monthly pricing favors larger centers but check what counts as an add-on. Quote-based pricing (the majority of vendors) usually signals per-center configuration: billing modules, onboarding, and user counts move the number. Whatever the model, compare on cost per billed day and total first-year cost, not the sticker.
What the subscription should be buying you
For a Medicaid-billing center, the software pays for itself in two places: claims that go out clean the first time, and attendance evidence that ends audits quickly. When comparing quotes, weight the features that touch revenue — claims validation, eligibility checks, an attendance record that cannot be edited after the fact — above conveniences. See how attendance ties to billing in our attendance tracking guide.
Frequently asked questions
How much does adult day care software cost?
Published prices in the category: AdultDayGenie is $99/month for attendance-only or $299/month for the full operations platform, with Medicaid billing at a flat 10 cents per claim (flat per center); One Care Portal is $5.99 per participant per month; ElderSuite is $299 per month flat. Most other vendors — WellSky, MyAdultDayCare, StoriiCare, myEZcare, CareTap — only quote after a demo. Verify every number with the vendor directly.
What drives the price of adult day care software?
Census size (how many participants), whether Medicaid claims/billing is included or an add-on, number of staff users, onboarding and data migration, and extras like transportation, family portals, or EVV connections. A low per-participant sticker can exceed a flat rate once a center passes 50–75 participants.
Is free adult day care software worth it?
Free or generic tools (spreadsheets, paper, general scheduling apps) carry a hidden cost: they cannot produce audit-defensible attendance evidence or clean Medicaid claims. A single audit recoupment or a month of denied claims usually exceeds years of software subscription.
How should a center compare pricing models?
Compute cost per billed day: (monthly price) ÷ (average daily attendance × service days). Then compare what is included at that price — billing, attendance verification, reports, support — rather than the sticker alone. Ask every vendor for total first-year cost including onboarding.